Post-secondary Program Progression and Graduation Procedure

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Policy Number: ACAD 202Procedure Title: Post-secondary Program Progression and Graduation
Supersedes Existing Procedure: YesPolicy Sponsor: Senior Vice President, Academic
Associated Policy: YesPolicy Owner: Registrar
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1. Purpose

To ensure progression and graduation processes are applied consistently and equitably for all students.

2. Application

This procedure applies to all programs leading to an Ontario College credential.

3. Program Progression

Following release of final grades, the Registrar’s Office reviews student academic performance and verifies progression eligibility at the end of each term.

The following communications will be sent by the Registrar’s Office to students in standard post-secondary programs:

  • Students with Probationary Academic Standing will receive an email confirming that they cannot progress to the next semester and inviting them to meet with their Academic Advisor to develop a progression plan.
  • Students with Conditional Academic Standing will receive an email encouraging them to review their program graduation requirements and to seek academic advising if they have concerns about their ability to meet these requirements.
  • Students who are subject to compulsory withdrawal based on academic performance will receive an email confirming the withdrawal and with information related to returning to a program in the future.

The following communications will be sent by the Registrar’s Office to students in non-standard post-secondary programs:

  • Students who are subject to compulsory withdrawal based on academic performance will receive an email confirming the withdrawal and with information related to returning to a program in the future.

4. Dean’s List

Following release of final grades, the Dean’s Office reviews academic performance for students in standard post-secondary programs and determines eligibility for Dean’s List.

  • Full-time student status
  • Term GPA greater than or equal to 80%

Students on the Dean’s List will receive a letter from the Dean to acknowledge their academic achievement.

5. Graduation

Students are responsible for meeting all program requirements for graduation.

Students with a program GPA greater than or equal to 80% will have an Honours distinction noted on their official transcript.

The names of all confirmed graduates are published by the College as part of annual convocation ceremonies.

  • 5.1. Standard Post-secondary Programs
    • Students in standard post-secondary programs follow a prescribed delivery sequence. When a student is registered in their final semester, the Registrar’s Office completes a preliminary audit of their academic record and if all remaining courses required for graduation are in-progress, the student is assigned a Potential Graduate (PG) status in the student information system. Following release of final grades, a graduate validation audit is completed. If all requirements have been satisfied, the student is assigned an Awarded (AW) status in the student information system and all applicable graduation documentation is prepared. If all requirements have not been satisfied, the student will remain in a Potential Graduate (PG) status until all remaining requirements have been satisfied.
  • 5.2. Non-standard Post-secondary Programs
    • Students in non-standard post-secondary programs register on a course-by-course basis and are expected to manage their own progression. When a student has completed all program requirements, they complete an Application to Graduate form and submit it to the Registrar’s Office. A graduate validation audit is completed. If all requirements have been satisfied, the student is assigned an Awarded (AW) status in the student information system and all applicable graduation documentation is prepared. If all requirements have not been satisfied, the student is advised which requirements have not been met and directed to complete a new Application to Graduate once the remaining requirements have been satisfied.
  • 5.3. Apprenticeship Programs
    • Students in apprenticeship programs are registered in accordance with Ministry requirements and eligibility. When a student successfully completes a terminal apprenticeship level or all required courses in an apprenticeship program, a graduate validation audit is completed. If all requirements have been satisfied, the student is assigned an Awarded (AW) status in the student information system and all applicable graduation documentation is prepared. If all requirements have not been satisfied, the student is advised which requirements have not been met. It is the student’s responsibility to advise the Registrar’s Office once the remaining requirements have been satisfied.