Purchasing Card

1. Policy

Departmentally approved employees are authorized to use the Purchasing Card to purchase low-dollar-value goods and services in support of sound business practices. As a result, benefits will accrue at the finance level by reducing the number of purchase orders and cheques processed at the purchasing, accounts payable level.; and by reducing the number of purchase requisitions at the department level, thus providing a simplified purchasing process. An increased level of service by suppliers will result since vendors will benefit by a reduction of invoicing and improved cash flow.

2. General Information

The College assumes liability for all authorized charges on the Purchasing Card – not the individual Cardholder. The card is issued to a specific individual and may be used only by that person. It is not transferable.

Any annual fee associated with the Purchasing Card will be charged to the Department holding the Purchasing Card.

3. Card Limit

The dollar limit for individual purchases and monthly spending for each employee will be $200 per transaction and $1,000 per month. Purchases may not be broken into smaller purchases (parcelling) in order to meet the transaction limit.

4. Related Documents and Links

• Purchasing Card Procedure
• Purchasing Cardholder Agreement Form
• Cardholder Transaction Reconciliation
• Mastercard Change Request Form
• New Mastercard Request
• PCI Staff Compliance Form