Posting of Notices at a College Location

1. Introduction and Purpose

Loyalist College supports the appropriate use of designated spaces for sharing information with the college community while maintaining a welcoming and professional environment and protecting college property.

This purpose of this policy is to establish requirements for the posting of communications materials at college locations.

2. Application

This policy applies to any individual, group, organization or agency that posts or wishes to post communication materials at a college location.

3. Definitions

Communication materials. Physical materials that are intended to communicate information and are posted or displayed at a college location, including, but not limited to posters, notices, signage and brochures.

College location. Any space that is owned, controlled, or operated by Loyalist College.

4. Policy

Loyalist College recognizes the value of sharing information that promotes events, activities, services, and initiatives of interest to the college community. Communication materials posted at a college location must comply with the requirements of this policy to support a welcoming and professional environment and protect college property.

Posted communications materials at a Loyalist College location must:

• be related to college activities or sanctioned events;
• be posted only on college-provided bulletin boards or other designated posting spaces and be appropriate to the purpose of the designated space;
• comply with applicable legislation and college policies, including COMM 101 Communications Policy;
• not contain content that is discriminatory, harassing, threatening, defamatory, or unlawful;
• not be affixed to walls, doors, windows or other undesignated surfaces and locations, unless otherwise authorized by the college;
• not be affixed using materials or methods that may mark, damage, or otherwise affect college property;
• not be places on tables, counters, vehicles, or other undesignated surfaces; and
• be removed promptly by the individual that posted the materials when the information is no longer current or the event or activity has concluded.

The college may designate posting spaces for specific purposes or groups and may establish requirements for the use and management of those spaces. College departments and recognized groups assigned responsibility for dedicated bulletin board are responsible for managing the communication materials posted on those boards in accordance with this policy and any requirements established for the designated space.

The college may remove and dispose of communication materials that do not comply with this policy, are posted in an undesignated location, are outdated or are no longer relevant to the activity, event, service, or information being promoted. Removal may occur without prior notice to or approval from the individual or group that posted the materials.

5. Related Documents

• COMM 101 Communications Policy