Academic Timetables Procedure

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Procedure Number: AOP 208Procedure Title: Timetables
Supersedes Existing Policy? YProcedure Owner: Senior Vice-President Academic
Associate Policy: YDate Last Approved by CET: June 2018
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1. Purpose 

Loyalist College is committed to providing students with a conflict-free timetable that respects the Loyalist College Scheduling Principles, the faculty collective agreement and supports teaching and learning.

2. Application

This policy applies to all instructional and other activity at the College campus.

3. Scheduling Procedure and Responsibilities
  • 3.1 Academic schools prepare load sheets based on the approved program of study and submit them to the Scheduler.
  • 3.2 The Scheduler enters and validates the data to ensure accuracy and distributes draft schedules for review by the academic school.
  • 3.3 The academic schools review the draft schedules and submit any required formal change requests. Interdepartmental communication may be required to resolve some conflicts.
  • 3.4 The Scheduler uploads approved schedules to the student information system, room allocation software and the ‘P Drive’.
  • 3.5 The Scheduler will notify the Registrar’s Office when an academic block is available for registration.
5. References
  • N/A