Student Code of Conduct

Loyalist College is committed to establishing and maintaining a positive environment for all students. The Student Code of Conduct (the “Code”) is designed to provide a guideline for minimum standards of personal conduct that Loyalist College (the “College” or “Loyalist”) expects of all its students. Students are expected to conduct themselves in a manner that upholds the college’s core vision, mission, and values that ensure a caring, creative, engaging, inclusive and accountable environment for all members of the Loyalist College community. The Code serves as a guideline for appropriate non-academic behaviour within Loyalist College’s diverse community.

 

Concerns of academic integrity departure will be addressed through the ACAD 206 Academic Integrity Policy, which supports learning and accountability through a separate process. In the learning environment, students are expected to conduct themselves with honesty, fairness, trust, respect, responsibility, and courage in all their interactions and academic activities.

 

The Code aims to:

1. Foster a safe, inclusive, healthy, and supportive living, learning and working environments for all members of the Loyalist College community.
2. Prevent the recurrence or escalation of harmful behaviour through accountability, reflection, and personal growth.
3. Uphold the safety, dignity, and well-being of individuals and the broader college community – physical and psychological.
4. Apply a restorative approach to non-academic misconduct, prioritizing understanding, accountability, and harm repair whenever possible.
5. Address sensitive issues in a timely, supportive, and effective manner, ensuring those impacted receive appropriate care and resources.
6. Provide a framework for review, investigation, and resolution prioritizing restorative approaches where possible.

 

The administration of this Code and related Loyalist College operational policies will be guided by principles of fairness, transparency, and respect for natural justice.

 

Scope

The Student Code of Conduct applies to all registered Loyalist College students. Students are expected to foster a respectful, inclusive, supportive and safe community across all campus-related spaces by demonstrating positive behaviour and discouraging actions that may cause harm. Loyalist College maintains a high standard of conduct that prioritizes the well-being, safety, and dignity of all individuals within the college and broader community.

The college reserves the right to enforce the Code within the following contexts and circumstances:

 

On-Campus

The Student Code of Conduct applies to all behaviours occurring on property owned or leased by Loyalist College. This includes college facilities, residences, and designated spaces or services covered under formal agreements with the College (e.g. contracted transportation services).

Students are also responsible for the behaviour of their guests on campus and may be held accountable for any harm caused by their guests under the Code.

 

Off-Campus

Off-campus refers to any setting outside of Loyalist College property, including community spaces, local businesses and online platforms. It also includes situations where students are clearly connected to or representing the college. Because behaviour in these spaces can still impact the safety, well-being and reputation of the college community, the Code may apply to student conduct off-campus, including:

1. Is participating in a Loyalist College sanctioned activity and/or an academic requirement off-campus such as Experiential Learning (placement) opportunities, or related field trips.
2. Is representing Loyalist College or an affiliated organization or is presenting themselves as such (e.g. through clothing, logos, statements, or affiliation in online posts.).
3. Behaviour or actions result in harm or pose a significant risk to:
   1. The operations of the college.
   2. The ability of community members to fully participate in their learning, living or working environment; or
   3. Reasonable grounds to believe there is a risk to the physical or psychological health or safety of students, staff, faculty, and affiliate partner’s learning, living, or working environment.
4. Information about a student’s conduct is obtained through external agencies such as the police, courts, or other relevant authorities.

 

The college or designate(s) will determine whether off-campus conduct falls within the college’s jurisdiction or whether resolution should be pursued through external processes. This decision will consider the seriousness of the alleged behaviour, actual or potential harm, the involvement of college community members, and whether the incident is part of a pattern of conduct occurring both on and off college property.

Loyalist College is committed to upholding the rights of all individuals, as outlined in the:

• Ontario Human Rights Code
• Canadian Charter of Rights and Freedoms
• Accessibility for Ontarians with Disabilities Act

Their implementation in an educational environment may include reasonable limitations to ensure a safe, respectful, and supportive learning space for all students. For example, while students have the right to express their opinions, classroom discussions must remain respectful and constructive.

 

Every student has the right to:

• Learn in a supportive environment by pursuing an education in a community that reflects Loyalist College’s core vision, mission and values of caring, creative, engaging, inclusive and accountable.
• A safe educational experience by learning and living on-campus in an environment free from violence, harassment, sexual violence, intimidation, bullying, hazing or coercion. This also includes protection against harassment and discrimination based on race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, gender identity, sexual orientation, age, marital status, family status, and disability.
• Access opportunities, services, and resources available to students.
• Receive appropriate accommodations for documented physical, psychological, or learning disabilities in accordance with human rights protections, ensuring equal opportunity to succeed.
• Fair processes such as:
  • When addressing concerns under this Code, students can expect a fair and timely process that follows the principles of natural justice, including the right to know the concerns raised and the opportunity to respond to or correct any information about them.
  • The right to appeal a decision if they have grounds as described in the Code.
  • The right to have a support person of their choice present at any stage of the conduct process.
• File complaints freely in good faith without fear of negative consequences or reprisals, whether personal, academic, or institutional. Concerns will be addressed fairly and respectfully.
• Privacy protection and can expect their personal information to be kept private, in line with college policies and legal requirements.
• Freedom of expression and peaceful assembly is permitted as students have the right to express their opinions, beliefs, and political views, including participating in peaceful demonstrations, provided they respect the rights, dignity, and safety of others and follow applicable facility policies.

 

Every student is responsible for upholding the college’s core vision, mission and values: caring, creative, engaging, inclusive and accountable by:

 

• Contributing to a positive living, learning and work environment built on honesty, equity, and respect for others
• Respecting others’ space and work by ensuring that actions do not disrupt or interfere with the ability of others to learn, live, teach, or work in a safe and respectful environment.
• Acting in alignment with college policies and all federal, provincial, and municipal laws and bylaws by being aware of and following the college’s policies, procedures, processes, codes of conduct, and applicable laws that outline expectations for behaviour.
• Speaking up for safety and well-being by taking responsibility for contributing to a safe and supportive environment by reporting behaviours or incidents that may cause harm, violate the Code, or affect the dignity and well-being of any member of the college community.
• Engaging in restorative and accountability processes by cooperating with college employees and participating in resolution processes when concerns arise. This also includes engaging in discussions, restorative practices, or formal procedures under the Code or Residence Community Standards in a constructive and respectful manner.

Community standards establish expectations for non-academic student conduct, recognizing that certain behaviours can disrupt the learning environment, infringe upon the rights of others, damage college property or the environment, or compromise the safety and well-being of community members.

 

When concerns arise, they will be addressed through a fair and educational process that prioritizes accountability, learning, and harm reduction. Complaints are categorized based on their actual or potential impact, ensuring that responses are proportionate and restorative. Where possible the Student Conduct and Accountability Specialist will assess each case and the level of impact. Repeated or escalating behaviours may result in higher-level classification of the non-academic misconduct.

 

Limited Impact: Behaviours or actions that have a limited impact on the rights, experiences of others, the use of college resources or spaces, or institutional property.

 

Moderate Impact: Behaviours or actions that have noticeable and potentially disruptive effect on others’ rights, experiences, access to college resources or spaces, or institutional property. These may also present a risk to the safety or well-being of individuals or group.

 

Significant Impact: Behaviours or actions that have caused – or could cause – serious harm by endangering the physical or psychological safety, security, or well-being of individuals or the wider community. This includes situations where a student’s continued presence may severely disrupt others, interfere with college operations, or result in damage to institutional property. It also encompasses actions that may constitute legal violations.

The following are examples of behaviours or actions that do not align with the expectations of a Loyalist student. The college reserves the right to address emerging patterns of behaviour or new concerns as they arise and to update this list accordingly. Recognizing that incidents may be complex, multiple behaviors may be considered in a single case.

 

Concerns of academic integrity departure will be addressed through the ACAD 206 Academic Integrity Policy, which supports learning and accountability through a separate process.

 

Section A: Violation of College Policies, Procedures or Processes

1. Failing to follow the reasonable directions of a college employee acting within their official duties.
2. Failing to provide, or knowingly submitting false identification, information, or documentation to Loyalist College or its employees in connection with college services, activities or official processes (e.g., registration, access to facilities or during an incident investigation).
3. Forging, duplicating, altering, or misusing any document, record, or Loyalist College branding.
4. Submitting complaints against another member of the college community with malicious, frivolous, or vexatious intent.
5. Violating provincial laws or College policies regarding the possession, consumption, or distribution of alcohol, smoking, vaping, or cannabis on campus, in accordance with the Liquor License and Control Act, 2019 (S.O. 2019), the Cannabis Act (S.C. 2018, c.16), and the College’s ADMIN 102 Smoke-Free Campus Policy.
6. Presence of animals within college locations, except in accordance with ADMIN 122 Animals Present at Campus Locations.
7. Encouraging, assisting, conspiring, or failing to disengage from prohibited conduct that violates this Code, college operational policies, municipal, provincial, or federal law.
8. Refusing or failing to comply with the requirements of the Code, including:Refusing or failing to attend meetings or hearings related to alleged violations of this Code.Intentionally obstructing an investigation by providing false or misleading information. Failing to comply with sanctions imposed for non-academic misconduct.Engaging in retaliation against anyone involved in the non-academic misconduct process.

 

Section B:  Harm and/or Risk to People

1. Engaging in coercion, bullying, harassing, discriminating, assaulting, threats, intimidation, microaggressions towards another individual or group or reprisal in accordance with the College’s ADMIN 127 – Harassment and Discrimination Policy. This includes any harassment, or discrimination related to protected grounds under the Ontario Human Rights Code.
2. Engaging in sexual assault or sexualized violence, as defined in the ADMIN 125 Sexual Assault and Sexualized Violence Policy.
3. Engaging in indecent conduct that may disturb or offend others, including but not limited to public nudity, sexual acts in public, inappropriate, explicit, or lewd behaviour, actions, or gestures.
4. Disrupting the college environment including, but not limited to:Interfering with teaching or learning activities.Disrupting college sanctioned events or activities whether on or off-campus.
5. Using, recording, or sharing information, audio, or visual images of an individual that is known or reasonably expected to be unwelcome or cause harm or distress. This includes covertly recording and sharing private conversations, images, meetings, or classes without consent.
6. Hazing or coercing someone to participate in activities that are known or reasonably expected to be known to be abusive (physically or psychologically), demeaning, dangerous, or humiliating as a condition to joining, participating in, or maintaining membership in a club, group, team or association. Such activities include, but are not limited to:
   1. Pranks, jokes, public ridicule, or any actions that disregard an individual’s rights, integrity, dignity, safety, or well-being.
7. Engaging in group-based harm and reckless behaviour that endangers others, disrupts operations, or incites panic, including:Destruction of property or vandalismUnsafe and unauthorized large gatheringsPublic disturbances
8. Engaging in inappropriate communications, including verbal, written, online harassment, cyberstalking, digital threats, doxing, AI deception and/or through other means.

 

Section C:  Harm, and/or Risk to Property, Health, and Safety or Breach of Law

1. Entering without authorization or occupying college-owned or leased property and buildings.
2. Using without authorization or in an inappropriate manner Loyalist College facilities, equipment, services, or computers.
3. Misusing, misappropriating, damaging, defacing, possessing, or stealing Loyalist College property that is known, or reasonably should be known, as not one’s own. This includes, but not limited to, computer systems, personal belongings, vehicles, or intellectual property owned by the college.
4. Violating the Liquor Licence and Control Act, 2019, S.O. 2019 on campus, including:Possessing or consuming alcohol at a designated “dry” event or outside licensed areas.Participating or promoting activities that encourage excessive or rapid alcohol consumption (e.g. drinking games, funnels)
5. Being under the influence of an impairing substance when it poses a safety risk, disrupts operations, violates policies or laws, or endangers oneself or others.
6. Possessing, using, trafficking, or distributing controlled substances or narcotics, including the misuse of prescription medications other than the purposes for which they are prescribed.
7. Engaging in any act that coerces, pressures, or deceives someone into consuming an impairing substance without their consent such as alcohol, cannabis, controlled substances, narcotics, or prescription medications constitutes misconduct, even if force is not involved.
8. Possessing, storaging, using, claiming to have, or threatening to use weapons is strictly prohibited on all Loyalist College property (owned or leased) and any facility covered under agreements with the college. Prohibited weapons include but are not limited to:Firearms, ammunition, explosives, fireworks, air/pellet/BB guns, crossbows, long bows, swords, martial arts weapons, prohibited edged weapons (as defined under the Criminal Code of Canada), hunting/fishing/utility knives, brass knuckles, and replica weapons.Any other prohibited weapon or device prohibited by the Criminal Code of Canada.Devices capable of launching or firing projectiles by any means (i.e., slings, slingshots, potato cannons, etc.).Toxic or hazardous materials or chemicals.
9. Creating unsafe or dangerous conditions that endanger the health or safety of others, whether intentional or not. This includes, but is not limited to:
   1. Interfering with the work of college or emergency service personnel.
   2. Misusing or tampering with lifesaving or emergency response equipment (e.g., fire alarms, detectors, fire extinguishing equipment, automate external defibrillators [AED’s]).
   3. Obstructing entrance or exit routes to campus buildings, classrooms, residence rooms, or other areas.Engaging in reckless or mischief activity.
10. Failing to follow emergency response procedures or comply with the reasonable directions of emergency personnel performing their duties.11.Not complying with public health guidelines and related measures.

 

Non-Academic Misconduct Outcomes

The college seeks to address concerns through education, conversation, and support services, encouraging accountability and growth. Whenever appropriate, informal resolutions through restorative measures will be prioritized as the primary approach to resolving Code violations before formal resolution procedures. These are approaches, processes, or actions to focus on repairing harm, fostering accountability, and restoring relationships. The goal is to address the impact of misconduct, support learning and growth, and promote a safe, respectful and inclusive campus community.

 

Informal Resolution

The Informal Resolution process allows both the Complainant(s) and Respondent(s) to:

• Understand the impact of the incident.
• Work toward a mutually agreeable outcome that repairs or addresses the harm caused.

This process is facilitated by one or more qualified Loyalist College staff members, such as:

• Student Conduct and Accountability Specialist
• Residence Life Specialist
• Tsi Titewaya’taro:roks Centre team member
• Faculty member
• Dean/Associate Dean
• Other designated staff

Participation is voluntary, and both parties must agree to engage. However, if the process breaks down—due to non-compliance, failure to uphold agreed-upon terms, or voluntary withdrawal—the case may be escalated to Formal Resolution, determined on a case-by-case basis.

Any campus partner can address minimal levels of impact as they occur however, they are encouraged to report incidents to the Student Conduct and Accountability Office when behavior is cumulative, repeated, or escalating.

 

Restorative Measures

The college recognizes that many disputes can be resolved without a formal investigation. When appropriate, parties will be encouraged to use restorative measures to address concerns directly instead of initiating a formal complaint.

Restorative approaches may include:

1. Dialogue and Communication: Facilitated conversations, mediated, or in-person meetings between those affected by the harm, conflict or incident. The goal is to foster understanding, empathy, and open communication between all parties involved.
2. Repairing Harm: Actions that acknowledge and address the impact of the behaviour, such as apologies (written or verbal), community service, or other actions aimed at making amends and restoring the well-being of all parties affected.
3. Accountability and Responsibility: Encouraging individuals to reflect on their behaviour and recognize its impact on others. The goal is to promote reflection and personal growth.
4. Collaborative Decision Making: Involving all impacted parties in determining a fair and meaningful resolution that repairs harm, prevents future conflicts, and ensures all voices are heard and considered.

 

Formal Resolution

If a complaint cannot be resolved informally, it will proceed through this process, which is used for cases requiring immediate intervention, a comprehensive investigation, or when there are significant safety concerns or other relevant factors identified by the Student Conduct and Accountability Specialist.

Led by the Student Conduct and Accountability Specialist or a designate, the process includes a thorough review of statements from the Complainant, Respondent, and witnesses, as well as any supporting information. Decisions are made based on the balance of probabilities (meaning it is more likely than not that the incident occurred).

If a violation is found, sanctions will be applied to address the impact, repair harm, and reduce future risks.

 

Sanctions

Sanctions are assigned to students found responsible for a Code violation based on the nature and severity of the violation, surrounding circumstances, and cumulative or escalating behaviours. Sanctions are intended to promote learning, accountability, and repair harm while preventing future misconduct. Loyalist College reserves the right to impose additional or alternative sanctions as appropriate.

 

Sanction	Definition
Accountability Agreement	A mutually agreed-upon resolution between the Respondent and the college that outlines specific terms and conditions designed to address the impact of their action. Adherence to the agreement is required to continued or resumed participation in some or all college activities.
Administrative Move/Relocation	Program Section: An individual may be reassigned from a program section to another. This move may be a temporary or permanent, depending on the circumstances or outcome of an investigation.   Residence: An individual may be relocated to a different Residence location when necessary to address concerns related to safety, well-being, or community dynamics. This relocation may be temporary or permanent relocation depending on the circumstances or outcome of an investigation.   Terms and Conditions: Specific terms and conditions may be outlined as part of an administrative move or relocation. These must be met before the individual can resume participation in some or all College activities.
Alcohol Probation	Restriction on the consumption and/or possession of alcohol on Loyalist College properties including owned, leased, or affiliated spaces, as well as facilities covered under agreements with the college.  These restrictions also extend to college-sanctioned activities held off-campus that are funded or approved by Loyalist College, such as orientation, athletic events, and charity events, ensuring that alcohol-related behavior does not negatively impact the college environment or its members.
Bond	Suspended administrative fine intended to encourage compliance with the terms and conditions of either an Accountability Agreement, policy, or procedure.   Violation of the agreed-upon terms and conditions will result in the bond being converted to an administrative fine and applied to a student’s account. If the student upholds their commitments and no violations occur within a specified period, no fine will be issued.
Community Service Hours	Provides the individual responsible for harm with an opportunity to actively contribute to repairing the impact of their behaviour on a specific person, group, or broader community. This measure encourages accountability and reflections while fostering altruism, empathy, and social responsibility.
Educational/Reflection Assignment	Written or participatory activities designed to help individuals increase their understanding of the impact of their behaviour and reflect on how their actions impact others—whether individuals, groups, or the broader community.  The purpose is to support personal growth by identifying areas for improvement, setting future goals, or proposing constructive solutions.   The format and delivery of the educational assignment will be determined through collaboration with relevant College or community members who have expertise in the issue at hand.
Expulsion	The student is permanently removed from the college due to serious non-academic misconduct or a significant violation of college policies. If the student resides in Residence, their Residence contract will be terminated, and they will be required to vacate their assigned unit.
Fines	A monetary charge applied to a student’s account due to a violation of the Student Code of Rights and Responsibilities, Residence Community Standards, or other relevant college policies.
No Contact Order	An administrative restriction that prohibits any direct or indirect contact with a specific member or members of the Loyalist College community. This includes, but is not limited to, in-person interactions, communication through others, or contact via phone, email, social media, or any other electronic platform. This directive is issued to support a safe environment and to protect the integrity of any ongoing review, investigation, or conduct process.
Restitution	A monetary sanction issued to cover costs resulting from injury, loss, or damage. This may include the repair or replacement of property or other compensation related to the impact of a student’s actions.
Reduction/Restriction/Suspension of Privileges	At the direction of the appropriate decision-maker, an individual’s privileges may be reduced, restricted, or suspended and may include, but are not limited to: Participating in-person in the classroom environment Participation in extracurricular activities such as:  student clubs or societies, social functions, college sanctioned events on and off campus, etc. Eligibility for current or future Residence placement Reduction, restrictions and suspension may be temporary and remain in place until an investigation is completed, and a final decision is made.
Trespass to Property Notice	Written notice restricting an individual from being on Loyalist College property, owned, or leased. Trespass to Property Notice can also be location specific to a room, wing, or building.
Written Warning	A low-level sanction that informs the student their behaviour must change to avoid more serious consequences.

 

Interim Measures

As part of the response to a complaint, the college may implement interim measures for the duration of the investigation. These measures are intended to preserve the integrity of the investigation process, ensure the safety and well-being of all involved and prevent further harm.

 

The implementation of interim measures is not evidence of wrongdoing nor a finding of guilt. The college reserves the right to impose temporary restrictions and expectations on individuals in the following circumstances:

• To mitigate risk, including but not limited to:
  • Where there are reasonable grounds to believe the safety of others could be at risk (i.e., threat or threats of physical or psychological harm, to an individual or group)
  • To prevent further escalation of conflict between Complainant(s) and Respondent(s).
  • To protect college property from potential damage.
• When the continued presence of the Respondent(s) would cause significant disruption to individuals or the broader Loyalist College community.

Interim Measures may include, but are not limited to:

 

No Contact Orders – Prohibiting direct or indirect communication between involved parties.
Access Restrictions – Limiting or restricting access to specific areas of campus.
Residence Relocation – Moving an individual to a different on-campus residence if applicable.
Substance Use Restrictions – Prohibiting the use of alcohol or cannabis in specific contexts.
Temporary Suspension – Restricting participation in academics, campus activities, or both.

When the Student Conduct and Accountability Office receives a complaint or an incident report, the following steps will be taken:

1. Initial Review – within 5 business days
   • The complaint will be reviewed to determine if it involves non-academic misconduct and assess the level of impact (if any).
   • If the complaint does not meet the criteria for informal or formal resolution, it will be dismissed.  The Complainant(s) will be notified in writing.
2. Interim Measures (If needed) – within 1 – 2 business days
   • If interim measures are necessary to protect the Complainant(s), the Loyalist College community, or the investigation process, interim measures will be communicated to the Respondent(s) in person and/or in writing.
   • If required, the Student Conduct and Accountability Specialist will consult the CARE Team to determine appropriate measures.
3. Investigation and Information Gathering – within 5 business days for each step
   • If the complaint may be a violation of the Student Code of Conduct but more information is required, the Student Conduct and Accountability Specialist will:
     • Notify and interview the Complainant(s) to gather supporting documentation and discuss possible resolution options.
     • If necessary, notify and interview witnesses.
     • Notify and interview the Respondent(s), providing details of the allegations, an opportunity to respond, and information on having an advisor or support person present.
4. Decision and Outcome – within 5 business days for each step
   • The Student Conduct and Accountability Specialist will review all collected information and decide based on the balance of probabilities.
   • If a violation is found, appropriate sanctions will be applied and communicated in writing, along with an explanation of the decision.
   • The Respondent(s) will also receive information on the Appeals Process.

 

Cases involving serious risk or harm to individuals or property will be prioritized and addressed as quickly as possible.

 

Support Persons

Loyalist College recognizes that participating in the non-academic misconduct process can be challenging. Students are encouraged to have a support person to provide emotional support and help them understand their rights and the process. A support person may also assist with translation; however, a support person cannot:

• Be a witness in the investigation.
• Advocate, represent, or speak on a student’s behalf.

If a student does not have a support person but would like one, a member of the elected Student Government can be arranged to offer support.  Indigenous students can also access support through the Tsi Titewaya’taro:roks Centre.

Students may appeal a decision that was issued under the Student Code of Conduct by submitting the Notice of Non-Academic Misconduct Appeal Form within 5 business days of the original decision. The form will ask that the following be included: grounds for the request, supporting  information and rationale demonstrating that the disciplinary decision being appealed was incorrect or unfair, and a proposed new resolution.

 

Both Complainants and Respondents may file an appeal – appeals are not automatic.  A Notice of Non-Academic Misconduct Appeal submitted after the five business days will not be considered.

 

Grounds for Appeal:

An appeal may only be considered if it meets one or more of the following:

1. Procedural Error – A serious error occurred where the procedures in this Code were not followed correctly. The error must be substantial and have impacted the outcome of the complaint. Clerical errors do not qualify.
2. Conflict of Interest or Bias – Clear evidence that a decision-maker had a significant bias or conflict of interest.
3. New Evidence – New evidence which was not available at the time of the decision and could change the outcome. Failure to present evidence that was available at the time of the original review does not qualify as new evidence.
4. Unreasonable Outcome – The decision was unreasonable or inconsistent with the nature of the violation based on the evidence provided.

 

Disagreeing with a decision does not qualify as a valid reason for an appeal.  The appeal process is not a rehearing, but a review of whether specific grounds have been met.

 

Temporary Suspension of Sanctions

Students may request a temporary suspension of sanctions when submitting the Non-Academic Misconduct Appeal Form.  This request must include supporting reasons.  Monetary sanctions are automatically suspended while an appeal is in progress.  Non-monetary sanctions remain in effect during the appeal process unless a suspension is specifically requested and approved.

 

If the decision under appeal was made by a Sole Decision-Maker, the student may submit a written request to the Appeal Coordinator, or designate, to suspend sanctions while the appeal is under review.

 

Appeal Review Process

Submitted appeals will be reviewed by the Appeal Coordinator within three (3) business days of receipt to determine if the appeal meets the required criteria.

• If the appeal does not meet the criteria, it will be dismissed.
• If the appeal meets the criteria, it will be forwarded to the Appeals Panel for further review.
• The Appeals Panel’s decision is final; no further appeals will be permitted.

 

Appeals Panel

The Appeal Coordinator will coordinate an Appeals Panel within three (3) business days that will be composed of the following members:

• Chairperson – non-voting, unless required to break a tie
• Faculty Member
• Student Representative
• Staff member

Once the panel is confirmed, the Appeal Coordinator will notify the Appellant, who will have 24 hours to disclose any potential conflicts of interest. Alternate panel member will be appointed as needed.

 

Conflict of Interest: Panel members must not have been involved in the original complaint, review, or investigation.  Any real or perceived conflicts of interest must be disclosed immediately so that an alternate may be appointed.

 

Notification: All appeal-related communication must occur via Loyalist College email accounts.

 

Confidentiality: All individuals involved in the appeal process must maintain confidentiality and protect personal information and appeal details.

 

 

Assessment of the Appeals Materials

Once the Appeals Panel is confirmed, the Appeal Coordinator will provide the Notice of the Non-Academic Appeal and all related documentation for the Panel to review.  The Panel will assess and confirm that the appeal meets the required grounds for a hearing.

 

If the Panel determines that the appeal does not meet the required grounds, the Appellant will be notified, and the appeal dismissed. This decision is final and cannot be appealed further.

 

If the appeal is accepted, a hearing will be scheduled within ten (10) days of the submission. The Appellant and Respondent will receive at least three (3) business days’ notice of the hearing’s date, time, and format.

 

Hearings may be conducted in one of the following formats:

1. Oral Hearing – Parties present their cases in-person or virtually.
2. Written Submission Hearing – Panel reviews written statements from both parties.
3. Combination Hearing – A mix of oral and written submissions.

 

The Appeals Panel determines the hearing format. The hearing is not a re-investigation of the original case, but a review focused on whether the appeal meets the stated grounds. Both parties will have the opportunity to respond.

 

Participation is generally limited to the Appellant and Respondent, although the Panel may invite others if necessary.

 

The Decision

The Appeal Panel will provide recommendation to the Appeal Coordinator within five (5) business days of the hearing.  Recommendations may include:

1. Uphold the original decision.
2. Modify the original decision (e.g. increasing, or reducing sanctions).
3. Directing the Student Conduct and Accountability Specialist (or designate), to conduct a new investigation or reconsider specific aspects of the original case.
4. Overturning the original decision with no further consequences.

 

If the recommendation involves suspension or expulsion, it will be forwarded to the Senior Vice President, Students for review and final decision.

 

Once the the final decision is confirmed, it will be communicated in writing to the Appellant and Respondent via Loyalist College email.  In cases of expulsion, the decision will also be sent by courier to the individual’s home address.  A copy will be retained by the Student Conduct and Accountability Office.  All decisions are final and not subject to further appeal.

 

If a new hearing is ordered, the resulting decision from the Student Conduct and Accountability Specialist (or designate) will also be final and not subject to further appeal.

Confidentiality

To protect the privacy of all parties, information related to complaints, investigations, meetings, correspondence, and outcomes is kept confidential between the Complainant(s), Respondent(s), and the Student Conduct and Accountability Office. However, Loyalist College may share limited, relevant information with appropriate staff, faculty, departments, or external agencies when necessary to:

1. Support Resolution – To implement outcomes such as informal agreements, course changes, or no-contact orders.
2. Address Risk – When a student’s behaviour may indicate a potential Code of Conduct violation, risk of harm to self or others, or legal concern.
3. Protect Safety – Where there is a serious concern for the safety of the student or the broader college community.
4. Take Academic Action – If the Registrar’s Office needs information to manage academic standing, program status, or campus access.

 

While an investigation is ongoing, Complainant(s), Respondent(s), and witnesses are expected not to discuss or share information about the case with one another. Breaching this expectation may result in further consequences.

 

Relationship to Other Policies

The Student Code of Conduct provides a process for addressing student behaviour, which may also fall under other college policies. When a situation is covered by multiple policies, the Student Conduct and Accountability Office will collaborate with the CARE Team to determine the most appropriate policy to apply.

 

If no other college policy offers a clear resolution path, the Code of Conduct may be used to determine appropriate outcomes or sanctions. These decisions will be made collaboratively by the Senior Vice-President Students, Student Conduct and Accountability Office and other relevant administrators.

 

If a student is also employed by Loyalist College, the Student Conduct and Accountability Office will consult with Human Resources, and if applicable, a union representative, to determine the appropriate policy and process.

 

Examples of other policies include but are not limited to:

• ADMIN 102 – Smoke-Free Campus
• ADMIN 122 – Animals Present at a College Location
• ADMIN 125 – Responding to Sexual Assault and Sexualized Violence Policy
• ADMIN 127 – Harassment and Discrimination Policy
• ACAD 202 – Post-secondary Program Progression and Graduation
• ACAD 206 – Academic Integrity
• ACAD 207 Academic Appeals

Residence Community Standards

The Student Code of Conduct complements and support the Residence Community Standards ensuring a consistent approach to addressing misconduct across campus. When a policy or process is not covered under the Residence Community Standards, or when a violation falls under both policies, the Student Conduct and Accountability Office will collaborate with Residence staff to determine an appropriate resolution. In such cases, the Student Conduct and Accountability Specialist will lead the investigation and determine appropriate measures in consultation with Residence staff.

 

The Student Conduct and Accountability Specialist will investigate incidents including, but not limited to:

• Level 2 or 3 violations of the Residence Community Standards.
• Level 1 violations where a student has accumulated more than three progressive points.
• Violations of ADMIN 127 Harassment and Discrimination Policy or ADMIN 125 Sexual Assault and Sexual Violence Policy.

Records Management

The Student Conduct and Accountability Office manages all records in accordance with Loyalist College’s Access to Information and Protection of Privacy policy, and applicable legislation, including the Freedom of Information and Protection of Privacy Act (FIPPA).

 

Records of complaints, investigations, outcomes (formal and informal) and any resulting sanctions are not recorded on a student’s academic transcript unless the outcome affects academic status, program, or campus access (e.g., suspension or expulsion).

 

Conduct records are retained for up to seven years after a student graduates or is no longer enrolled at the college.

 

Where relevant, previous violations of the Code may be considered when determining outcomes, including the application of progressive discipline.

 

Code of Conduct Review and Updates

The Student Code of Conduct is reviewed annually. Updates are tracked to reflect new behaviour patterns, emerging trends, or changes to college policies that directly impact the Code.

Term	Definition
Appellant	The individual who appeals a decision under this Code.
Appeals Coordinator	Responsible for managing and overseeing the process to ensure it follows applicable policies, timelines and standards.
Balance of Probabilities	The standard of proof used that a claim or fact is proven if it is more likely than not to be true. The decision-maker must be satisfied that there is a greater than 50 percent chance that the claim is accurate.
Bullying	Repeated and intentional behaviour by one or more individuals aimed at causing harm, discomfort, or distress to another person.
Campus Partner	Refers to a department, or entity within the college that collaborates with others to support student success and institutional goals. (e.g., Security, Residence, Administrative Staff, Faculty).
CARE Team	A multidisciplinary campus group that identifies, assesses, and responds to students exhibiting concerning, disruptive, or potentially harmful behaviours.
Coercion	Compelling someone to act (or not act) through force, threats, intimidation, or undue pressure.
Complainant	The individual who initiates a complaint under this Code alleging that they have been harmed or negatively affected by another’s behaviour.
Discrimination	Unfair or unequal treatment based on a protected characteristic under the law including race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, gender identity, sexual orientation, age, marital status, family status, and disability.
Due Process	The right to a fair and unbiased process, including the right to know the case against them, to respond to allegations, and to participate in an impartial complaints, investigation and decision-making process.
Good Standing	Students with a semester GPA of 60%, or greater, in non-degree and degree level programs, who have passed all courses, and met academic requirements.
Harassment	Engaging in a course of vexatious comment or conduct that is known or ought reasonably to be known to be unwelcome.
Intimidation	Deliberately causing fear or apprehension, to influence another’s behavior, often through threats, coercion, or displays of power or authority.
Loyalist College Community	Includes students, alumni, employees, and visitors on college property; participants in college related programming (academic or non-academic); and users of college systems, software and equipment.
Natural Justice	Natural justice is the right of a student to:   1. Know the allegations made against them. 2. Respond to the allegations. 3.  Due process including the right to an impartial complaint, investigation, and decision-making process. 4. Appeal a decision, provided there are legitimate grounds.
Non-Academic Misconduct	Student behaviour unrelated to academic performance that may violate this Code, college policies or municipal, provincial, or federal laws.
Reasonable Apprehension of Bias	A standard that asks whether a reasonable and well-informed person would perceive that a decision maker may not be impartial in the given circumstances.
Residence Community Standards	Contains expectations and policies specific to students living in College Residence, and their guests.
Reprisal	Any action taken against someone for exercising their rights or participating in a Code-related process.
Respondent	The individual against whom a complaint has been made.
Sanction	A corrective action taken in response to violation of this Code, or to address behaviour below the expected standards.
Sole Decision Maker	An individual designated with exclusive authority to make a decision in a specific conduct case or context.
Support Person	A person selected by a Complainant or Respondent to accompany them throughout the conduct process. Support persons may also assist with translation but may not witness or advocate, nor may they speak on an individual’s behalf.
Violation	The act of breaking or disregarding a rule, law, agreement, or standard of behavior as outlined in this Code.