| Procedure Number: ADMIN 117 | Procedure Title: Whistleblower |
| Supersedes Existing Procedure: No | Procedure Owner: President’s Office |
| Associated Policy: Yes | Date Last Approved by CET: Date XX, 2022 |
| Related Documents and Links |
1. Purpose
This policy establishes a process for Loyalist College community members to make reports in good faith about serious wrongdoing by other College community members without concern about retaliation.
2. Application
This procedure applies to all students and employees of Loyalist College. The policy and process for Whistleblowing for Board of Governors is in C4. Whistleblower Policy.
3. Procedure
- If any member of the College community reasonably knows or has reason to believe that the College or a member of the College community is engaged in activity covered by this policy, they may file, in confidence, a written complaint, report or disclosure with Vice President, People & Culture or the Office of the President or, in the event of a conflict of interest, to the Chair of the Board of Governors.
- Reports may be made anonymously. Reporters who identify themselves but wish to remain anonymous must clearly say so in their written report. The investigation will attempt to protect the reporter’s identity to the extent possible. However, the interests of fairness may ultimately require that the reporter’s identity, if known, be provided to one or more persons.
- The Vice President, People & Culture or the Office of the President and/or Board Chair shall receive, determine, investigate using the relevant investigative procedure, and resolve, where appropriate, all complaints/disclosures as defined by the Whistleblower Policy. Anonymous allegations will only be acted upon if the evidence collected during the preliminary investigation indicates the disclosure can be properly investigated and is in the public interest.
- Upon completion of the investigation, a formal report will be generated that will recommend, as necessary, resolutions of the matters raised. Recommendations will be provided to members of the College Executive Team and Board of Governors, as appropriate. These recommendations may involve the commencement of civil proceedings or the filing of a criminal complaint if sufficient evidence is present. Reporters do not receive a copy of the report.
- In the event an internal solution to a report is not available, and depending on the nature of the issues raised by the report, the matter may be referred to an impartial third party, the Minister of Colleges and Universities, or other legal avenues, including law enforcement, for resolution.