Professional Designation Fees Reimbursement Procedure

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Policy Number: HR 408 Policy Title: Professional Designation Fees Reimbursement 
Supersedes Existing Policy? Y Policy Owner: Vice-President, People and Culture 
Associated Policy: Y Date Last Approved by the CET: October 27, 2022 
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1. Purpose

The purpose of this procedure is to provide guidelines for which professional dues and industry association fees are reimbursed and to ensure consistent approval and reimbursement of these expenses across the College.

2. Application

This policy applies to all full-time employees within the Academic, Support or Administrative areas that are required to carry a professional designation/certificate as a condition of employment for their active position in the College, as supported and documented in their job description or as a requirement for teaching as part of an accredited program.

3. Principles
  • Each employee will remain responsible for making all required payments to maintain professional certification of licensure and submit receipt for reimbursement.
  • The College will provide reimbursement for costs associated with one professional certification per employee per position per fiscal year provided the requesting employee was an employee of the College as of the due date for the professional fee. The maximum eligible for reimbursement will be $1,500 annually.
  • The employee will be responsible to pay for courses, related to the maintenance of their professional certification. The College will not reimburse course fees.
  • Costs to obtain initial certification (examination, course fees, etc.), late payment penalties, and other related professional costs will not be eligible for reimbursement.
  • Requests for reimbursement are subject to approval by the appropriate Dean or Manager, and Senior Vice President, Vice President or Executive Director.
  • The College will evaluate on an annual basis to determine the continuation of this program. The College has the right to cancel the reimbursement program at any time.
4. Procedure

Employees requesting reimbursement of professional fees must:

  • Complete and sign a Professional Fee Reimbursement Form (Appendix A).
  • Submit the form to the appropriate Dean or Manager for approval and signature.
  • The Dean or Manager will forward to their Senior Vice-President, Vice-President or Executive Director who will then submit to the Vice-President of People & Culture for final approval.