Short-Term Disability Management Program (Absence Reporting)

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Policy Number: HR 225 Policy Title: Short-Term Disability Management Program (Absence Reporting) 
Supersedes Existing Policy? Y Policy Owner: Vice President, People and Culture 
Associated Procedure: Y Date Last Approved by the CET: Dec 5, 2013 
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1. Introduction and Purpose

To provide consistent guidelines and outline responsibilities for short-term disability management and absence reporting at Loyalist College.

2. Application

This policy applies to all employees of the College.

3. Definitions

Disability: a medical impairment/restriction due to a non-occupational illness or injury which prevents the employee from performing the essential duties of his/her own occupation or an available alternative occupation.

Eligible Employees: employees who are entitled to short-term disability benefits in their employment contract and who meet the criteria of the Disability Management Program.

4. Policy Statement
  • 4.1 All employees will be treated in a compassionate, timely and confidential manner. Achieving this result requires close co-operation between the employee, manager, the College and/or Service Providers. The College is committed to ensuring that all eligible employees receive appropriate access to absence-related benefit plans.
  • 4.2 Employees who are unable to report for work on a regularly scheduled work day due to a non- occupational illness or injury must call or leave a voicemail message for their immediate manager, or designate, prior to the start of the work day.
  • 4.3 Employees must contact their manager, or designate, immediately if they experience an occupational illness or injury.
  • 4.4 In the case of non-occupational absence in excess of five consecutive working days, the short-term disability plan will cover eligible employees where the impairment is supported by objective medical evidence.
  • 4.5 The College reserves the right to seek an independent medical opinion or request medical documentation should circumstances warrant such documentation.
6. References
  • Collective Agreements; Administrative Terms and Conditions of Employment
  • Applicable benefit booklets which stipulate entitlements and payment for absences due to non- occupational illness or injury