College Furniture

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Subject: College FurnitureNumber: PHY 305
Issued By: Vice-President, Finance & Corporate ServicesDated: October 1, 1988
Supersedes: NewProcedure Attached: Yes
1. Policy Statment

To describe the process for the procurement and maintenance of all College furniture.

2. Procedure

College furniture is divided into three main categories:

General Office Furniture: includes times such as desks, chairs, filing cabinets, bookcases, credenzas, typing tables, boardroom furniture.

Classroom Furniture: includes furniture used in classrooms: tables, chairs, lecterns, cafeteria tables, and teaching units.

Academic Specialty Furniture: includes drafting tables & chairs, laboratory stools, shelving and other furniture related to specific academic functions.

Drapes, Curtains and Blinds: includes window coverings with tracks or hangers attached to the building structure.

  • 2.1 New and Replacement Furniture
    • General furniture, drapes, curtains and blinds shall be ordered on an annual basis through the College Capital Budget process. This submission shall be the responsibility of the individual department or division head.
    • Classroom furniture shall be the responsibility of the Facilities Services Department.
  • 2.2 Maintenance Furniture
    • If furniture repairs are required, the Facilities Services Department is to be contacted in writing or by telephone (ext. 253).
    • Minor furniture repairs will be undertaken by Facilities Services Maintenance Staff. Extensive repairs to furniture may require planning for a future year. Repairs and cleaning of drapes, curtains and blinds shall be the responsibility of the Facilities Services Department.
  • 2.3 Surplus Furniture
    • Furniture which is surplus to requirements, shall be reported to the Facilities Services Office in writing or telephone (ext. 253). This furniture shall be recorded on a ledger and retained in storage until a need arises or disposal can be arranged.
  • 2.4 Standard Furniture
    • Every attempt shall be made to procure common and interchangeable furniture. This applies particularly to classroom and office furniture.
  • 2.5 Approval for Purchase of Furniture
    • All requisitions for purchase of office furniture, classroom furniture, curtains and blinds shall be APPROVED BY THE DIRECTOR OF FACILITIES SERVICES. This action is necessary to ensure that the College maintains a high standard of furnishings; that materials and colours conform to the architectural decor of the College; that furnishings are interchangeable; and that materials conform to the appropriate fire resistance ratings.