| Policy Number: ADMIN 104 | Policy Title: Insurance Claims |
| Supersedes Existing Procedure: Yes | Policy Sponsor: Senior Vice-President Corporate Services & CFO |
| Associated Policy: Yes | Policy Owner: Manager, Risk Contracts & Insurance |
| Related Documents and Links | Date Last Approved by CET: May 26, 1991 |
1. Responsibility
- The Vice President, Finance & Corporate Services shall be responsible for administering the college general insurance program.
- The college insurance policies commence on January 1st and expire December 31st of each calendar year. Before the renewal date, the Vice President, Finance & Corporate Services will submit a proposal of insurance coverage for the following year.
2. Claims
All loss, theft, or damage of college property discovered by a college employee shall be reported to the office of the Coordinator of Facilities Services or the Administrative Assistant, Finance & Corporate Services at the earliest opportunity. All accidents involving personal injury are to be reported to the Human Resources Department.
Claims for College Vehicles:
- 2.1 Damages or personal injuries involving college vehicles will be reported to the Administrative Assistant, Finance & Corporate Services or the Director of Physical Resources as soon as possible after the occurrence.
- 2.2 Instructions to be followed after the event of an accident are provided on the back of the Driver’s Log Sheet carried in the vehicle. Additional information with the driver advice will be carried in vehicle glove compartments.
- 2.3 The Administrative Assistant, Finance & Corporate Services should be notified of any possible third party liability claims which may arise from use of a college-owned, rented, or private vehicle used on college business.
3. Loan of College Equipment
College equipment loaned to others, including college staff and students, shall be on the condition of replacement or repair if lost or returned in a damaged condition, or a Certificate of Insurance shall be provided by the borrower’s insurance company.
4. Rented, Leased, or Borrowed Equipment
Property and equipment borrowed, rented, or leased on behalf of the college should be reported to the Administrative Assistant, Finance & Corporate Services to determine if additional insurance coverage is required. It should be noted that rented properties and contents may not be insured unless formally registered with the college insurance company.